Free Template

Vendor Agreement Template for Events

Fill in your event details below and generate a complete vendor agreement you can copy, print, or paste into any document. Built specifically for event organizers.

What this template covers

Most vendor agreement problems come from missing clauses, not bad intentions. This template is built from the terms experienced event organizers actually enforce, covering the areas where disputes happen most often.

Booth Terms

Assignment, setup/teardown times, space boundaries, shared infrastructure.

Payments

Booth fees, payment deadlines, accepted methods, late payment terms.

Cancellations

Refund policy, cancellation deadlines, no-show consequences, force majeure.

Insurance

Liability requirements, certificate of insurance, minimum coverage amounts.

Conduct

Noise levels, product restrictions, subleasing, cleanup responsibilities.

Liability

Indemnification, property damage, hold harmless clause, dispute resolution.

This template is a starting point, not legal advice. For high-value events or complex vendor relationships, have a local attorney review your final agreement.

Build your agreement

Fill in the fields below. Everything auto-populates into the agreement.

Event Details

Event name

Organizer name / company

Event date(s)

Venue / location

Booth Terms

Setup begins

Teardown deadline

Standard booth size

Event hours (public)

Payment Terms

Booth fee

Payment deadline

Accepted payment methods

Late payment fee (if any)

Cancellation Policy

Full refund if cancelled before

Partial refund (50%) if cancelled before

No-show policy

Insurance Requirements

Liability insurance required?

Minimum coverage (if required)

Certificate of insurance due

Vendor Conduct (check all that apply)

Amplified music/sound must stay within booth areaVendor must sell only pre-approved products listed in applicationBooth space cannot be shared or subleased without organizer approvalVendor must leave booth area clean and in original conditionVendor must remain open for the full duration of public event hoursVendor is responsible for obtaining all required permits and licensesElectrical equipment must meet local fire safety codes

Additional Terms (optional)

Any extra clauses specific to your event

Governing Law

Province / State / Jurisdiction

Outgrow the template?

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