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The Vendor Space Blog

Practical insights for event organizers — from vendor management to payment workflows.

15 articles

Shot on Sony A7IV, 50mm f/1.8, a woman vendor standing behind her craft fair booth looking toward an event organizer in

Vendor ManagementEvent PlanningVendor Retention

Why Your Vendors Don't Come Back: 7 Pain Points That Kill Vendor Retention

Most event organizers lose repeat vendors because of process problems, not event quality. Here are the 7 specific pain points that drive vendors away — and what to do about each one.

Apr 23, 2026·10 min read

Shot on Sony A7IV, 24mm f/2.8, a woman at a folding table under a white pop-up tent reviewing a clipboard of vendor appl

Vendor ManagementEvent OperationsVendor Payments

How to Build a Vendor Onboarding Process That Actually Scales

A step-by-step guide to vendor onboarding for events — from application to arrival. Learn how to structure each stage so your process works at any event size.

Apr 20, 2026·9 min read

Shot on Nikon Z7II, 50mm f/1.8, an event organizer sitting at a folding table outdoors reviewing printed vendor payment

Vendor ManagementPaymentsEvent Operations

Vendor Taxes 101: What Event Organizers Need to Know About 1099s and Sales Tax

Most event organizers don't realize they have 1099 reporting obligations. This guide covers when to issue 1099-NEC forms, how to collect W-9s, and what sales tax rules apply to booth fees and event revenue.

Apr 16, 2026·10 min read

Shot on Sony A7IV, 28mm f/2.8, a woman standing at a folding table outdoors reviewing a clipboard with vendor registrati

Vendor ManagementEvent OperationsMulti-Event

Managing Vendors Across Multiple Events: What Experienced Organizers Do Differently

Organizers who run multiple events per year build systems that carry vendor data forward. Here's what that looks like in practice.

Apr 6, 2026·10 min read

Shot on Canon EOS 5D Mark IV, 24mm f/2.8, wide establishing shot of a small outdoor craft fair with white pop-up tents a

Event PlanningVendor ManagementEvent Logistics

Event Booth Layout Planning: How Smart Organizers Set Up Vendors for Success

Booth placement determines how attendees move, how much vendors sell, and whether they come back. Here is how to plan an event layout that works for everyone.

Apr 2, 2026·9 min read

Shot on Fujifilm X-T5, 23mm f/2, a woman with a clipboard standing at the entrance gate of a small outdoor craft market,

Vendor ManagementEvent PlanningVendor Recruitment

How to Recruit Vendors for Your Event: A Practical Playbook

Most organizers underestimate vendor recruitment and scramble to fill booths last minute. Here is a step-by-step approach to finding quality vendors, writing a better call for vendors, and building a pipeline that works year-round.

Mar 30, 2026·9 min read

Shot on Canon EOS R6, 24-70mm f/2.8, a woman pinning a sponsor banner to the side of a white pop-up tent at a local comm

Sponsor ManagementEvent PlanningEvent Sponsorship

Sponsor Management for Events: Your Most Common Questions Answered

Answers to the questions event organizers ask most often about finding, pricing, onboarding, and managing sponsors — from package structure to payment collection to fulfillment.

Mar 29, 2026·11 min read

Shot on Sony A7III, 35mm f/1.4, a person sitting at a kitchen table reviewing printed vendor application forms with a pe

Vendor ManagementEvent PlanningVendor Onboarding

10 Questions to Ask Before Accepting a Vendor Application

The questions most event organizers skip during vendor screening -- and why skipping them causes problems on event day.

Mar 28, 2026·11 min read

Shot on Nikon Z8, 50mm f/1.4, two people shaking hands across a small folding table at a local craft fair, a simple one-

Vendor ManagementEvent PlanningVendor Agreements

5 Vendor Agreement Myths That Could Hurt Your Next Event

Most vendor agreement problems come from believing common myths about what agreements need to cover. Here are 5 myths event organizers should stop relying on, and what to do instead.

Mar 27, 2026·10 min read